Pre-requisites:

• Add Awards & Award Classifications 🔗
• Add Positions 🔗

As an employer, you can add job adverts for any position you have entered into Wrkplace.

Your job vacancy can automatically be posted to The Straight Jobs and Wrkplace Jobs boards, and to your website.

You can also share your job vacancy on social media and other job boards, or via email or text message. Start attracting applicants in minutes!

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Add a job vacancy

• Go to Recruitment > Jobs
• Click the Add Job
• Enter relevant details about the job vacancy

You must have the Position already created in Configure > Positions.

Attract applications

When adding your job vacancy, ensure you tick the ‘Post job vacancy to Wrkplace’ option for your job to be displayed on your website, and on The Straight Jobs and Wrkplace Jobs boards, for free.

Wrkplace automatically generates a Job Landing Page, complete with Application Form. Job seekers who find your job on your website, The Straight Jobs and Wrkplace Jobs can review all job details and apply online.

You can also view the Job Landing Page / Application Form by clicking the ‘eye’ icon.

Copy the URL and share on wherever you like – on social media, via email or text message, or in any job advert on any jobs site you use.

Applicants wishing to apply for a job can apply online via the application form on this Job Landing page. Applicants then appear in Wrkplace for you to review and rate. You will also receive an email alert.

❗️ Contact us to confirm the email address you would like these new applicant notifications to be sent to.

You can also advertise your job vacancy on your website. Go to the next page to learn how.

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This article relates to the Wrkplace Attendance module.

You can send any Employee, Contractor, Visitor or Delivery contact an email or SMS from the People screen.

Select a person or people from the People screen, then click Send Email or Send SMS.

You may also send any Attendee an email or SMS from the Attendance History screen.

Again, select an attendee or attendees, then click Send Email or Send SMS.

This article applies to the Wrkplace Attendance module.

You can quickly view all attendance history, filtering the data if necessary, and then export.

On occasions you will also need to edit an attendee’s history – typically their sign in or their sign out time.

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Here’s how to view attendance history

• Navigate to Attendance > History
• On every attendance record, click the View action icon

On each attendance history record you can view attendee details, time in and time out, answers to health screening questions and notices, and the exact location the attendee at the time of sign in/out (via Google Maps).

Note that a red flag will appear for any employee signing in or out of your workplaces, outside of the distance threshold for that workplace (if set in Places – see our guide on Adding Places).

This is also available when viewing the Attendance Detail screen via the button next to the GPS Coordinates shown, and an email alert will notify you of any red flags.

Editing Attendance History

Here’s how to edit an attendance record.

• Navigate to Attendance > History
• Locate the attendance record you need to edit, using the filters if necessary.
• Click Edit in the Actions column

Here’s how to export attendance history.

• Navigate to Attendance > History
• Filter attendance history as required
• Click Export to PDF, Export to CSV or Export to Payroll

The Export the Payroll option exports data to a CSV file as well, but groups all attendance data by:

• Attendee Type
• Attendee Name
• Shift
• Day
• Period (time period as selected in the filter)

This article applies to the Wrkplace Attendance module.

On occasions, an attendee may not have a smart device or may have forgotten to scan a QR code to record their entry into your workplace. Or they have forgotten to sign out upon departing your workplace.

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Here’s how to sign someone in at the time of entry or afterward.

• Navigate to Attendance > Who’s In
• Click Sign In Someone in the top right hand corner of the screen
• Complete relevant details, including identifying the attendee type
• If the attendee type is an Employee or Contractor, select their name from the list of authorised Employees and Contractors.

Here’s how to sign someone out at the time of departure or afterward.

• Navigate to Attendance > Who’s In
• Find the relevant attendance record, using the filters if required
• Edit the attendance record

This article applies to the Wrkplace Attendance module.

To allow employees, contractors, visitors and delivery drivers to effortlessly sign-in and out of your workplace, print an A4 Sign-In Poster complete with QR code.

This QR code can be scanned by each attendee to your workplace, by their mobile phone camera or QR code reader.

Each Place (site) you have configured in Places is assigned a unique QR code and sign in poster.

Attendees do not have to use a QR code reader on their mobile device. Smartphones no older than 2016 (approximately) can generally scan QR codes using the camera function.

Upon scanning a QR code, the unique sign in screen displays in the attendee’s default browser on their mobile device.

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Here is how to print your sign in poster for each Place you have configured.

• Navigate to Configure > Places
• View the QR Code sign in poster by clicking the view (eye) icon for each Place you have configured
• Click Print to open your computer’s default print function.
• From there you can print or (on most computer operating systems) save as a PDF for later use.

Print as many sign in posters as desired to ensure they are conveniently displayed to all attendees at all relevant entry and exit points, and any congregational areas such as an office or tack room.

You may also wish to print a helpful Sign In Instructions poster for your employees. This document includes important instructions on how employees can enable Location Services on their mobile device browser – an important security feature.

This article applies to the Wrkplace Attendance module.

Wrkplace Attendance can display a confirmation message to specified attendees upon successful sign in or sign out of specified Places (sites).

These confirmation messages are great to share important information to your attendees, especially staff members.

Unlike Notices, however, there is no response required from attendees.

You can choose to display a notice upon an attendee successfully signing in or upon signing out. Or choose to not display any at all.

Display gate entry codes, upcoming runners in the stable, staff meetings or a list of horses who are unwell, when employees sign in.

Perhaps display a link to your website to join your mailing list, when visitors sign out.

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Here is how to configure confirmation messages.

• Navigate to Attendance Manager > Confirmations
• Click Add Confirmation in the top right hand corner of the screen
• Select the Place(s) (sites) where you wish this confirmation message to display
• Select the Attendee Type(s) to whom to display this confirmation message
• Specify whether this messages should display upon attendee sign in or sign out
• Enter the confirmation message content

Add, modify or delete confirmations and tailor them to each attendee type and/or each site, as required.

This article applies to the Wrkplace Attendance module.

Wrkplace Attendance allows you to present safety or other notices of any kind on the attendee’s device when they are signing in to your workplace.

These notices appear after the Health Screening question(s) are displayed, and only if the attendee’s response to those questions (yes or no) is acceptable to allow them to enter your workplace.

These notices can be tailored to each attendee type and workplace (site).

Multiple notices can be displayed on attendee devices. Attendees will have to review each notice and respond with either Accept or Reject, on each notice.

Notices are optional.

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Here is how to configure notices.

• Navigate to Attendance Manager > Notices
• Select Add Notices in the top right hand corner of the screen
• Select the Place(s) (sites) where this notice will be displayed
• Select the Attendee Type(s) to whom this notice will display
• Enter the Notice Subject to display on the attendees device
• Enter the Notice Content to display on the attendee’s device

Add, edit or delete any notice to display on attendee devices.

This article applies to the Wrkplace Attendance module.

Wrkplace Attendance’s health screening feature allows you to ask one or more questions of each attendee upon signing in to your workplace, and requires your attendees to answer either YES or NO.

Your attendees’ answer to each question will determine whether they are authorised to enter your workplace or not.

These health screening questions can apply to one, multiple or all attendee types (Employees, Contractors, Visitors, Event Attendees or Delivery Drivers). This allows you to ask specific questions, or not ask specific questions, of certain attendees.

You must have at least one Health Screening question configured.

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Here is how to configure your health screening questions.

Navigate to Attendance Manager > Health Screening

• Select Add Question
• Select which attendee type(s) this question applies to
• Type in your question (we recommend no greater than two lines)
• Specify which answer (Yes/No) will authorise your attendee’s entry into your workplace

You can add, edit or delete any health question to ask attendees upon signing in.